If your question is missing, write to us. We answer even when it does not turn into a project.
What is the flat-rate travel allowance (PRAE)?
The PRAE is a tax-free and social-insurance-free flat amount that non-profit sports clubs in Austria may pay to coaches, athletes and referees. The legal basis is § 3 (1) 16c of the Austrian Income Tax Act. It requires an actual session day and traceable records kept by the club.
How much is the PRAE currently?
Up to 120,00 € per session day and up to 720,00 € per calendar month and person are tax-free. These amounts have applied since 2024. Anything paid above them is taxable and counts towards the marginal earnings threshold.
What happens if a limit is exceeded?
The excess amount becomes taxable and subject to social insurance for the person concerned. That is exactly why our solution validates the limits as data is entered: a filing above 120,00 € a day or 720,00 € a month cannot be submitted in the first place.
What is the L19 report and when is it due?
Clubs that pay PRAE must report the amounts paid out per person in a calendar year. This is done using the official form L 19 and must reach the tax office by the end of February of the following year, electronically or on paper. If the sessions have been recorded digitally all year, the annual total per person is one click instead of a reconstruction from a folder.
Do we need a website of our own for this?
No. You get a ready-made club area under your own address, with your logo and your colours. If you want, you link to it from your existing website, and that is all it takes. It works just as well without one.
What if our remuneration rules look different?
Levels, groups, supplements and flat rates are yours to define, and we set them up together at the start. If your rules require something the software cannot do yet, we say so in the initial call instead of selling it to you.
Do the coaches have to install anything?
No. Coaches log in with their club account in the browser, on a phone just as well as on a laptop. No app, no extra account, no download.
Is the digital signature legally valid?
Yes. We use the qualified electronic signature with ID Austria via A-Trust. It is legally equivalent to a handwritten signature, and for private individuals both ID Austria and the signing itself are free.
Where is the data stored and who can see it?
On servers inside the EU, separated per club, under a data processing agreement pursuant to Art 28 GDPR. Every coach sees exclusively their own filings, and every permission is validated on the server rather than merely hidden in the browser. Credentials are held exclusively server-side in a secrets store.
What happens if the tax office audits us?
Every submitted filing freezes the rates, supplements and flat rates that were used as a snapshot. Years later it is still possible to trace exactly how an amount came about, even if the rates have changed in the meantime. All records sit in one place, searchable and signed.
What does it cost and how long does it take?
The subscription costs €20.00 net a month up to 5 coaches and €30.00 net a month up to 15 coaches. From 16 coaches we quote you individually. Setup, training and support are included, nothing is added on top. From the initial call to the first live month usually takes one to two weeks.
Can we cancel at any time?
Yes, at the end of any month, informally by email, without giving a reason. There is no minimum term and no setup fee. When you cancel you get all filings and attendance sheets as a complete export.
What happens if we take on more coaches mid-season?
The tier follows the coaches who have an account and is set again every month. If coaches join, you move up a tier; if they leave, you move back down. No back-charging, no contract change.
What if we change hourly rates or groups later?
You do that yourself, without us. Rates, supplements, flat rates and training groups are maintained by the club in a simple table view. New values apply from a chosen date, and filings already submitted stay unchanged.
